Q: If I submit an abstract do I have to attend the conference?
A: All accepted abstracts are scheduled in the scientific program either as oral or poster presentations. It is expected that at least one author of the abstract attend the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Program.  

Q: I have submitted an abstract, when will I know if it has been accepted?
A: Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline. Please refer to the key dates listed on the homepage. 

Q: How can I make changes to an abstract I have already submitted?
A: You may enter the Abstract Submission System with your username and password and make changes to your abstract until the submission deadline date. No abstract changes will be accepted after this date.

Invitation Letters & Visa Applications​

Q: How do I apply for a visa?
A: Visa regulations depend on your nationality and country of origin. We suggest that you contact your local consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.

Q: Where can I get a conference invitation letter so that I can apply for a visa?
A: Please send a request for an official invitation letter to our Invitation Department - invitation@kenes.com . Please make sure to send us your full name (as printed in your passport), full postal address and passport number. An official invitation letter will be created and sent to you by e-mail within 5-7​ working days.

Q: Is it possible to send an official invitation letter directly to my local Consulate?
A: Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them. 

Key Dates​

Abstracts:Submission OpensMarch 2015
 Submission DeadlineWednesday, 20/05/2015 - midnight GMT
 Notifications sent to PresentersJuly 2015
Registration:Registration OpensOPEN
 Early Bird Registration DeadlineTuesday, 30/06/2015 – midnight GMT
 Late FeeFrom 1/07/2015
 On Site FeeFrom 09/09/2015
Registration Cancellation Policy:Online Registration Deadline
 100% refund (less 35 USD handling fee)​before July 1,2015
 No refundafter August 16,2015
Sponsorship & ExhibitionTechnical Manual available online3 months prior to the conference: June 2015

Hotel Booking

​For information on hotels for HPV 2015 please click here: HOTEL BOOKING​​


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